Access Control

Access Control Committee Chairman:  Jon Bastress, ‭ph (904) 531-9144, [email protected]

Front Gate Security:  ph (904) 284-6813

Medinah Gate Project Proposal

Access Control Monthly Reports

Gate Remote Request/Transfer & Guest / Vendor List Forms

Remote Access System (RAS) Policy

As a result of living within a gated community, Magnolia Point residents enjoy a high level of comfort in knowing that road access is restricted. Additionally, the Green Cove Springs Police routinely patrol inside the gates to ensure that our traffic laws are obeyed and to provide a visual presence on a random basis. Nevertheless, like any community, Magnolia Point is not totally immune to petty crime. Accordingly, each resident should do his or her part to ensure that Magnolia Point remains the safe place to live that it always has been.

Gate Security:
A major element in providing the community security is to control access to the property. The Association contracts access control to a professional security company. This contract provides 24/7 manned operation of the front gate and limited (7:00am-3:00pm, M-F) manned monitoring of the back gate and call box.

MPCA has purchased and installed monitoring and gate control equipment to support the security company in its access control responsibilities. This equipment includes 24-hour video surveillance and recording equipment at both gates with the capability to monitor and record both driver and vehicle license plate information.

Both the front and rear property gates are normally closed and can be opened only by the gate security or residents with gate remotes.  Each resident has the ability to purchase gate remotes to allow vehicle entry into either front or back gates. Residents can purchase gate remotes via the request form linked above.  The sales of these remotes are limited. They are issued only to residents and are individually numbered and controlled. Residents are prohibited from purchasing remotes for any third party.

Gate Entrance Authorization Policies and Procedures:
The gate staff is charged with allowing only authorized visitors access to the community. All visitors must seek and gain access through the front or back gate (limited hours) and be authorized by a resident or the CAM.  Patrons of the County Club will be granted access after providing their names and specifying why they are going to the Club.  There are several methods for guests and vendors to be allowed access to Magnolia Point.

Permanent List. Each resident is allowed to provide a list of visitors who are to be allowed access on a 24-hour basis and a list of contractors who are allowed access only during business hours (7:00am to 6:00pm), Monday through Friday, and 8:00 to 3:00pm on Saturday.

Call-In. The gate should be notified in advance to authorize entry for expected visitors or contractors.  Security will attempt to contact residents to verify visitors not listed on their permanent visitor list or included on the prior notification list. The visitor is not allowed entry if the homeowner does not answer the phone in this case.  Note: the call-ins are not carried over to the next day unless specifically requested by the resident.  Advance notification can be made at anytime.

Special Access Times. There are several events authorized by the community which allow open access to the community. Community Garage Sales are conducted twice a year in April and October.  Realtor Open Houses are permitted on Saturdays and Sundays between the hours of 9:00am and 5:00pm only.  Estate Sales may be conducted by the owner or agent providing the appropriate data to ensure that the Gate can control access is supplied.  For more information, see the Board's policy on Garage Sales, Open Houses and Estate Sales.

NOTE:  The gate staff are only responsible for gate access control activities, they do not patrol the community and cannot respond to emergency calls. If you see something or someone unfamiliar or out of place, please call the police (904-529-2220).

Revised 04 June 2019 / whn2